Apartment or Dormitory style accommodation presents slightly different rate setup.

A ‘standard’ hotel accommodation rate setup can apply for as many people in a room that the hotel/motel can accommodate in that room, provided that the cost for additional pax over and above 4 pax (Quad Room) is consistent.

However, if the cost from the supplier for 7 adults was 235.00, then a standard type accommodation service cannot calculate the cost of the additional adults over and above 4 correctly. For this reason, a special Rate Category is provided on the Cost Details screen in the Service Option setup which allows the setting up of Apartment style accommodation on an occupancy basis. An apartment can have sub room configurations and the system calculates the apartment cost using a maximum number of occupants. A example of the Rates screen is given below.

For this example the 'Maximum Persons Per Room’ has been set to the maximum allowed by the supplier (8 Occupants).

The Include Children in Pax Count box was checked, thereforethe Maximum Persons Per Room value set in the Price Rules tab will include children.

Apartment Setup – Rates Tab Screen

NOTE: In the Rates screen, the first column is based on Occupancy, not Room Type as the standard accommodation services. When the Service Category is checked as 'Apartment', the rates are entered on a per room basis, up to the maximum number of persons permitted in the room (specified in the Price Rules tab). In addition, the Maximum Persons Per Room field also determines that additional adult rate fields are redundant.

The value of the apartment rate is repeated for all occupancy values, this ensures that the apartment price will apply if 4 people or 8 people book apartment. The pre-defined maximum passenger number of 8 will ensure the property cannot be booked for 9 people.